Moving equipment is a multi-step process. It includes tasks to be completed when the equipment is first uninstalled/deactivated at the original auditorium, and further steps to be completed after the equipment has been installed in the new auditorium.
This scenario involves auditorium equipment at one site that needs to be moved but a new location has not yet been determined. In this case, the equipment is placed into holding until a new location is determined. Since the equipment will be offline for a period of time, it will further need to be placed into an Inactive status in the interim.
1. Log into the Partner Portal.
2. Go to Operations -> Asset Management. This will open AMS and provide a search function so that the sites may be easily located.
3. Sites can be searched for by specifying Exhibitor and State and Theatre.
4. Or, sites can be searched for by specifying a Site Code or Name.
5. Once the appropriate search criteria has been entered, click the Find Sites button to bring up the site details.
6. The Theatre details will be diplayed on the right. On the left will be links to individual Auditoriums. Click on the Auditorium containing the equipment to move.
7. The Auditorium details will be displayed.
8. Click on the Equipment tab on the top right.
9. A list of equipment for that auditorium will be displayed.
10. Highlight the first piece of equipment that needs to be moved.
11. Next, click the Edit Equipment button.
12. In the Status dropdown box, select Inactive.
13. Once completed, click the Save and Close button to save the changes.
14. Repeat the process for all pieces of equipment until they are inactive.
15. After being de-activated, the equipment will need to be moved to holding until a new location is determined. Click in the box to the left of the equipment line item to select a single piece of equipment to move.
16. Or, click the box next to the Location column to select everything.
17. When the appropriate equipment has been selected, click the Move Equipment button.
18. In the Select a Location dropdown, select the option Holding Asset.
19. Click the Save button to move the equipment to holding.
20. After moving the equipment, click the Notes tab.
21. Enter a note in the Notes window. Notes should include the name of the user making the change, the date and time of the change, and the site/auditorium that the equipment is being moved to.
22. Click Update Auditorium Note to save the changes.
23. Follow Steps 1-9 to log into AMS and pull up the Auditorium details for the auditorium the equipment will be moved to.
24. Click in the box to the left of the equipment line item to select a single piece of equipment to move.
25. Or, click the box next to the Location column to select everything.
26. When the appropriate equipment has been selected, click the Move Equipment button.
27. Select the new site and auditorium using the four dropdown boxes on the right.
28. Click the Save button to move the equipment to that site.
29. After moving the equipment, click the Notes tab.
30. Enter a note in the Notes window. Notes should include the name of the user making the change, the date and time of the change, and the site/auditorium that the equipment is being moved to.
31. Click Update Auditorium Note to save the changes.
32. On the day the equipment is to be physically installed at the new site/auditorium, PM's will need to prep the site for certification. To start, repeat Steps 1-9 to bring up the equipment details in AMS for the new auditorium.
33. Highlight the first piece of equipment that needs to be prepped.
34. Next, click the Edit Equipment button.
35. In the Status dropdown box, select Staged.
36. Click the Save and Close button to save the changes.
37. Repeat the process for all pieces of equipment until they are in a Staged status.
38. The Installers will need to be instructed to use Certification Forms and complete both the Installation and Final Acceptance processes. This will certify the installation was complete and meets the standards of the service agreement. It will also set the auditorium Acceptance Date in AMS.
39. After Final Acceptance, the auditorium move is complete.
