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How to Navigate Invoicing in Event Management (*)

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Prerequisite - See Related Article: How to Navigate Ticketing in Event Management
Prerequisite - See Related Article: How to Navigate Pricing in Event Management

 

The Invoicing screen has three sections:

INVOICE ACTIVITY - 1
INVOICE REQUESTS - 2
BOOKINGS/DISTRIBUTIONS - 3


 

1- Under Invoice Activity you can change the invoices that you are viewing.  Consider this a search box for Invoices.

 

1.1 - INVOICE STATE - You can have your results show various (or all) states of the invoice.  This is a drop box where you can "Select All" or choose individual states.





1.2 - EXHIBITOR - In this drop box you can change the exhibitor for the invoices you are viewing.


1.3 - EVENT - Here you can change the event for which you are viewing invoices.




1.4 - Click the blue SEARCH button and you results will show under INVOICE REQUESTS.



 

2 - Under INVOICE REQUESTS you see the Invoices that fit your search criteria.





2.1 - If you click on one of the Invoices listed it will brings up an informational box (blue box).  This box is not there until you select an Invoice.  Also, you will see things listed under "Bookings" (purple box).


 

2.2 - There is an action button on the right side of the screen.  This can be several different colors or shapes.  


 

2.3 - There is a key that will tell you what each of these colors and shapes represent.


 

Revalidate - This will resubmit the invoice.
Queue - This submits the invoice for approval.
Queued - This tells you that the invoice has already been submitted for approval.
Processing - The Invoice has been approved and is now being processed.
Distribute - This sends the Invoice out to the Exhibitor.
View Invoice - This is how you view the Invoice being sent to the Distributor.

 

3 - In Bookings/Distributions, there are two sections.    The first is BOOKINGS. This section shows all the bookings attached to the invoice being shown in the Invoice Requests section.

 

 

3.1 - Distributions - This will show what email address(es) the Invoices will be sent to and the address they will send from.

 

 

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