1. Log in to the DCIP Portal.
2. Go to VPF -> Invoicing.
3. The VPF Invoicing screen will be displayed.
4. Five different options are available to specify billing search criteria. They are; by Recipient, Billing ID, GP Invoice ID, Title, and Billing Date Range. Click the desired tab for which search option to use,and enter search criteria.
5. Note that the Billing Search Results and Billing Details sections will be blank until a search is conducted.
6. Once search parameters have been specified, click the Search button.
7. A list of bills that match the search criteria will be displayed.
OPTIONAL
8. To review the individual bookings associated with a bill, put a check mark next to the bill and click the Billing Details link below.
9. This will return a list of all bookings that are part of the bill.
10. Put check marks next to the bill(s) to send to GP.
OR
11. Put a check mark in the top left box to select all bills.
12. Click the Update Invoice Amount button.
NOTE: When a search is conducted, the information displayed reflects what is currently in the system. There is a chance that a background process could run (causing billing information to be updated) after the search was conducted, and before the Account Specialist submits the bills to GP. The Update Invoice Amount button refreshes the information with the most current data.
13. Click the Invoice button.
NOTE: If the Invoice button is grayed out, there could be a bill with a zero balance. Look through the list of selected bills and un-check any where the Invoice Amount value is $0.00. These bills will need need to be further investigated by Account Specialists.
14. Click OK on the confirmation window to send bills to GP.
15. A new tab will open up in the browser showing the status of the submission process.
16. The Status column will show the progress of each bill.
17. When the status has changed to Invoiced the bill has been successfully transmitted to GP and an invoice has been created.
NOTE: If the status shows an error message then an invoice was not successfully created within GP. There are multiple things that could cause a submission error. See the XXXX tutorial for a list of submission errors and how to correct them.
